Employee Benefits

The City of Villa Rica offers a wide range of benefits to its employees.  Some of these benefits are paid in full by the employer, while others are paid by the employee.  The benefits include medical, dental, vision, long term disability, short term disability, basic life insurance, voluntary life insurance,a fully funded retirement plan and supplemental retirement with a 457(b), and medical and dependent care flex spending accounts as well as paid time off programs. These benefits and the plan summaries are below, as well as the premiums associated with each plan.


You will have 31 days from your hire date to elect your benefits. If you do not elect your benefits within 31 days of your hire date, you will not be enrolled and you will have the option to elect benefits in the next open enrollment period or if you have a qualifying event.

The Benefits Summary is designed solely for the purpose of providing information regarding current benefits available at the City of Villa Rica to eligible employees. The policies addressed are subject to change at any time. This Benefits Summary is not intended as a legal or binding document, and does not imply or guarantee employment or entitlement to benefits.


New benefits-eligible employees have 30 days from their effective date of employment to enroll in benefits. New employees enrolling in benefits in their initial employment period (first 30 days of employment) will have benefits become effective on the first day of the following month after 30 days of employment.


The City currently pays for the employees’ pension plan at 100%. This is a non-matching plan and the employee is vested after ten (10) years of employment.


Employees may choose to enroll in optional supplemental plans at any time of the year. Payroll deduction for a 457(b) is available. John Hancock is the administrator of the plan.  A 457(b) is not subject to Federal and State taxes, but contributions are limited to the annual maximum amounts set by the IRS. To participate in one of these plans, an employee must complete the 180 day probationary period.


Mutual of Omaha

Basic Life Insurance: The City provides each employee with a $50,000 basic life insurance policy. This is a double indemnity policy and would be doubled in the event of accidental death of the employee.

Supplemental Life Insurance: Employees have the option to elect supplemental life insurance in $10,000 increments, (with matching AD&D). The premiums are based on age and salary. Application for enrollment in supplemental life insurance outside of the first 30 days of employment requires Evidence of Insurability (EOI). EOI is also required for coverage over $150,000.

 Spouse LifeEmployees may elect up to 50% of employee supplemental life amount for their spouse up to a limit of $30,000. Application to increase spouse life after the initial employment period requires EOI.

 Child Life: Child life to cover all eligible dependent children in the amount of $10,000 can be elected during the initial employment period or within 30 days of a qualifying event without EOI as long as the employee elects supplemental coverage for themselves.

 All life insurance policies carry an Accidental Death and Dismemberment (AD&D) rider.


The health insurance plan offered by the City is through HealthScope, the healthcare premium contribution for active, eligible employees will be paid with pre-tax dollars. Employees must enroll during the first 30 days of employment or during the annual open enrollment period. Open enrollment is generally held in the fall of each calendar year. Healthcare plan elections made during an open enrollment period will become effective at the beginning of the new plan year (September 1st). The plan year is currently a calendar year (September 1st thru August 31st). During an open enrollment period, an active and eligible employee may elect to: (1) enroll in a healthcare plan; (2) drop healthcare coverage; (3) or (4) change his/her level of coverage (i.e., single, employee + child, employee + spouse, or family).

 Because the employee share of the cost for healthcare plan premiums is paid with pre-tax dollars, the Internal Revenue Service rules state that the choices made by a covered member during an annual open enrollment period must remain in effect for the entire plan year. The only exception permitted is when a covered member has a qualifying event (change in family status). If you have a qualifying event, you may add, change, or discontinue healthcare coverage within 30 days of the qualifying event. Appropriate documentation must be presented to the Human Resources Office before a change in healthcare coverage can be granted. Some examples of qualifying events include: the birth or adoption of a child, death of a dependent, change in employment status of a covered member, his/her spouse, or his/her covered dependent, the loss of eligibility status by a covered dependent, member or spouse being called to full-time active military duty, losing or gaining healthcare coverage eligibility under Medicare or Medicaid, or a change in residence to a location outside of a healthcare plan’s service area. Failure to complete any eligible changes within 30 days of a qualifying event prohibits making such changes until the next City System open enrollment period.

ELIGIBLE DEPENDENT: Health benefits are not offered to spouses of City employees who are employed and offered coverage through their employer. Eligible dependents are defined as a legal spouse and dependent children up to age 26. New employees who enroll dependents are required to provide dependent documentation to the Human Resources Office within 30 days of hire date.  Failure to provide the required dependent documentation within the 30 day period will result in the dependents being dropped from coverage.


Eligible expenses include costs that are not reimbursable by insurance plans such as deductibles, co-pays, co-insurance payments, dental expenses, vision care, charges in excess of reasonable and customary allowances and charges in excess of insurance plan limits. Funds must be used by the end of the year or they are forfeited. The current maximum contribution is $2,550 per year.


Eligible expenses include costs for care of qualifying dependent children and/or parents who meet the requirements to be claimed as a dependent for federal income tax purposes. You may contribute up to a maximum of $5,000 per year to this plan as a single or married individual but only $2,500 per year if you are married and file a separate return.

Eligible employees may enroll in the flexible spending plans during their initial employment period. Employees may also enroll during the annual open enrollment period for the upcoming calendar year (effective January 1st). Employees who wish to continue this benefit from one plan year to the next must re-enroll during each annual open enrollment period for the upcoming year.


The dental plan is a fully insured self-insured indemnity plan through Mutual of Omaha. Dental coverage may be elected at the time of initial eligibility (within first 31 days of employment) or during the annual open enrollment period. A qualifying event during the year also allows for enrollment, or change in enrollment, to the dental plan coverage. Requests must be made within 31 days of qualifying events with presentation of appropriate documentation.


A Vision Plan with Mutual of Omaha is available to benefits eligible employees, to provide coverage for vision related expenses. A summary of benefits under this plan is available from Human Resources.

 Premiums paid by an employee for participation in the health, dental and vision benefit plans are automatically deducted before taxes.


This is an optional plan offered to employees via payroll deduction. Mutual of Omaha is the provider of this plan. This plan offers coverage to provide a portion of earnings if unable to work because of a disabling illness or injury. Coverage is 60% of weekly earnings for up to 13 weeks from the end of a fourteen day waiting period. The premiums are calculated based on age and salary. Application for enrollment in this plan outside of the 30-day new hire window will require Evidence of Insurability and approval by the insurance carrier. A summary of the plan is available from Human Resources.


This is a plan provided for all benefits eligible employees at the City’s expense. Mutual of Omaha is the provider of this plan. This plan offers coverage for 60% of income replacement in the event of long term disability that is certified by a physician. A summary of the plan is available from Human Resources. The premiums are calculated based on age and salary.


The City of Villa Rica offers an Employee Assistance program through Tanner EAP for benefits-eligible employees and their dependents. The Employee Assistance Program is a service that provides short-term confidential counseling and assistance associated with resolving life problems such as family issues, job stress, substance abuse issues, traumatic events, and other personal concerns. For more information, contact the Human Resources Office at 678-840-1223, or Tanner EAP at 770-834-8327.


The City observes 12 paid holidays during the calendar year:

New Year’s Day - Tuesday January 1
Martin Luther King, Jr. Day - Monday, January 21
President’s Day - Monday, February 18
Good Friday - Friday, April 19
Memorial Day - Monday, May 27
Independence Day - Thursday, July 4
Labor Day - Monday, September 2
Veterans Day - Monday, November 11
Thanksgiving - Thursday, November 28 Friday November 29
Christmas Eve - Tuesday, December 24
Christmas Day - Wednesday, December 25

New Year’s Day - Wednesday, January 1, 2020
Martin Luther King - Monday, January 20, 2020
President’s Day - Monday, February 17, 2020
Good Friday - Friday, April 10, 2020
Memorial Day - Monday, May 25, 2020
Independence Day - Monday, July 6, 2020
Labor Day - Monday, September 7, 2020
Veterans Day - Wednesday, November 11, 2020
Thanksgiving Day - Thursday, November 26, 2020
Day after Thanksgiving - Friday, November 27, 2020
Christmas Eve  - Thursday, December 24, 2020
Christmas Day - Friday, December 25, 2020


Eligible full-time employees will accrue the following amounts of vacation on their anniversary date of hire with the City based on the number of years they have been employed by the City on the anniversary date:

Full time employees will accrue Vacation leave in accordance with the following schedule:


Service Time

Per Pay Period Accruals

Annual Earnings

Initial Hire to four years

3.0769 Hours

10 days

After four years through nine years

3.69 Hours

12 days

After nine years to fourteen years

4.62 Hours

15 days

After 15 years

6.15 Hours

20 days


Full-time employees will begin to accrue sick leave immediately upon employment.  Eligible employees will accrue sick leave at the rate of 12 days per year, one day for every full month of service. In the event that sick leave is not used by the end of the benefit year, employees may carry forward any unused sick leave up to 720 hours or 90 days. Upon termination of employment the employee shall not be paid for any sick leave earned and not taken. Sick leave must be earned prior to being used.  Any employee out for three (3) consecutive days requires a return to work note from a licensed medical provider. 



City of Villa Rica | 571 W Bankhead Hwy Villa Rica, GA 30180  |  Phone: 770-459-7000  |  Fax: 770-459-7003
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